Privacy Notice – Enquiry and invitation to Procurement system
This privacy notice tells you it applies to UK and EU about the information we collect from you when we receive your enquiry about Procurement System or when we ask you your contact information to invite to Procurement System. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.
Who are we?
We are Chugai Pharmaceutical Co., Ltd. Our head office Company address is 1-1 Nihonbashi-Muromachi 2-chome, Nihonbashi Mitsui Tower (Reception12F) Chuo-ku, Tokyo 103-8324 Japan. If after reading this privacy notice you have any questions or concerns about how your personal information is being used, you can contact us by post at the above address, by filling at https://www.chugai-pharm.co.jp/enquete/q28/ or by telephone on +81-(0)3-3281-6611.
We have appointed the following local affiliates as privacy representatives in the UK and EU, who also act as your point of contact. In the UK, Chugai Pharma Europe Ltd. with registered address Mulliner House, Flanders Road, Turnham Green, London, W4 1NN. You can also contact our affiliate company by post at the above address, by email at dataprotection@chugai-pharm.co.uk or by telephone on +44 (0)208 987 5600. In the EU, Chugai Pharma France SAS, with registered office Tour Pacific – 11/13 cours Valmy 92800 – Puteaux. You can also contact our affiliate company by post at the above address, by email at juridique@chugai-pharm.fr or by telephone on +33 (0) 1 56 37 05 20.
What personal data do we collect?
When you submit an enquiry to us or when we try to invite you to Procurement system, we ask you for your name, your company name, your belonging department, your email address, your company address, telephone number and a brief description of your enquiry.
Why do we collect this information?
We will use your information to contact you for our procurement and sourcing or to respond to your enquiry, and hopefully to exchange the information we both need. We do this to take steps at your request prior to entering into a contract or information disclosure.
What do we do with your information?
Your information is stored in our system which is hosted by Microsoft in Asia Pacific region and/or in our procurement system provided by GEP SMART in Microsoft® Azure® data centers in the U.S. & Europe where GEP’s technology platform solution is hosted. We have contractual agreements with Microsoft and GEP ensuring they commit to providing an appropriate level of safeguards for your personal data.
Where your data is transferred outside of the UK and/or European Economic Area (EEA), Chugai ensures there are appropriate safeguards in place, such as contracts containing the EU Standard Contractual Clauses.
We will not use the information to make any automated decisions that might affect you.
How long do we keep your information for?
Your information is kept in our system for the following periods:
- Procurement system operation and procedures Information enquiries for up to 6 month.
- Period during which purchasing transactions continue and 1 year after the end of the contract.
Your rights over your information
By law, you can ask us what information we hold about you, you can see it, and you can ask us to correct it if it is inaccurate.
You can also ask for it to be erased and you can ask for us to give you a copy of the information.
You can also ask us to stop using your information at any time, by emailing, writing, or telephoning us using the contact details above.
Your right to complain
You also have the right to make a complaint at any time to your local supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the supervisory authority, so please contact us in the first instance.
For UK: Information Commissioner’s Office (ICO)
For EU: Find your National Data Protection Authority online